The purpose of this position is to enter all changes to employee payroll records, process payroll and payroll-related reports, and help maintain payroll/personnel files. ESSENTIAL FUNCTIONS Enter changes in payroll/personnel system for taxes, deductions, benefits, and leave taken. Review temporary, institutional, and college work-study electronic timesheets in self-service banner for errors. After corrections, approve and submit timesheets for processing. Calculate and enter overtime hours for facility service employees and comp time hours for clerical/support employees. Review adjunct faculty spreadsheet each semester. Check trial payroll reports for accuracy. Save all reports on the Payroll share drive and backup disks. Process and print deduction registers and email direct deposit notifications. Prepare W-2 forms and process 941 reports each quarter for the account clerk. Help review PPACA Report for accuracy and prepare 1095-C forms. Serve as backup to Payroll Supervisor/Accountant for updating Edison system with new hire information and balancing Edison Collections and Applied Reports to Payroll deductions monthly. Process all end-of-month reports after payrolls are processed and balance to payroll. Process and balance quarterly employment reports. Pull, review, and enter accounting information in spreadsheets for the President’s quarterly expenditures. Serve as backup to Payroll Supervisor/Accountant for uploading files to the state and retirement/disability vendors. Prepare and maintain spreadsheets for the Associate VP Business Services. SUPPLEMENTAL FUNCTIONS Work with personnel in maintaining payroll/personnel files. Assist other Business Services employees as needed. Perform other duties as assigned. JOB SPECIFICATIONS EDUCATION, TRAINING, AND EXPERIENCE REQUIRED High school diploma or equivalent. One year payroll experience or one year college accounting required, or an equivalent combination of related education and experience. Experience or training in Excel and Word. EDUCATION, TRAINING, AND EXPERIENCE PREFERRED Associate Degree in Accounting (Preferred). KNOWLEDGE, SKILLS, ABILITIES, AND WORKER CHARACTERISTICS Knowledge of payroll policies and procedures. Experience with computerized accounting and payroll systems. Ability to analyze financial documents. Strong organization skills. Effective communication with diverse customer base. Ability to work independently or as part of a team. Excellent written and oral communication skills. WORKING CONDITIONS Normal standing, sitting, and walking. Some lifting of approximately 30 lbs. Work with video display. Hiring Salary Range : $32,000 - $38,400 This position is based at the Columbia, TN Campus. About Columbia State Community College : Established in 1966, Columbia State is Tennessee’s first community college, committed to increasing access and diversity across five campuses. It is a member of the Tennessee Board of Regents and is recognized for excellence in education. Columbia State offers a comprehensive benefits package including: Vacation and Sick Leave 14 paid holidays Medical, dental, vision, and life insurance Retirement plans Optional 401K and 403B Deferred Compensation Plans Educational benefits for employees and their dependents Columbia State Community College does not discriminate based on race, color, religion, creed, ethnicity, sex, sexual orientation, gender identity/expression, disability, age, veteran status, genetic information, or any other protected category under law. The designated inquiries contact for nondiscrimination policies is: Executive Director of Human Resources, Hampshire Pike, Columbia, TN 38401 Phone: 931-540-2501 #J-18808-Ljbffr