We are seeking a Virtual Assistant to handle administrative coordination, including scheduling, correspondence, and document management aligned with HIPAA standards. Responsibilities cover bookkeeping tasks such as invoice processing, payroll assistance, and financial record maintenance. Provide compliance support by preparing audit-related documents and safeguarding sensitive data. Key Responsibilities Administrative Duties Answer and direct phone calls and handle correspondence in a professional manner Maintain and organize patient files, employee records, and agency documents in accordance with HIPAA regulations Assist with scheduling patient visits, coordinating caregiver assignments, and maintaining the master calendar Prepare reports, letters, and other communications for internal and external purposes Bookkeeping & Financial Support Process and track invoices, payments, and receipts, run payroll Assist with payroll preparation by collecting and verifying employee timesheets Maintain accurate records of expenses, reimbursements, and petty cash Reconcile bank statements and financial transactions under the guidance of the Administrator or Accountant Assist with preparing monthly financial summaries and budget reports Compliance & Data Management Support the Administrator in preparing documents for audits, surveys, and inspections Ensure that all patient and staff records are complete and updated according to agency policies Maintain confidentiality and security of sensitive financial and medical information Requirements High school diploma or equivalent (Associate's degree or higher preferred) Minimum of 2 years of administrative experience, preferably in a healthcare or home health setting Basic bookkeeping or accounting knowledge required Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software Strong organizational, communication, and time-management skills Ability to work independently and handle multiple priorities in a fast-paced environment Knowledge of HIPAA and healthcare compliance regulations preferred Schedule: Monday through Friday 8am to 5pm (EST) Benefits Competitive pay in US Dollars You'll get to work with some amazing, respected business professionals We really value and encourage input from our team members We offer different payment methods (Zelle, Face Bank, Binance) You'll get paid every two weeks Birthday and work anniversary celebrations Alliances with many brands grant extra benefits to freelancers Weekly recreation dynamics that foster a healthy work environment Before You Apply, Please Read: At Freelance Latin America, we're excited to connect you with meaningful remote opportunities. However, we want to be clear: These are professional roles with set schedules defined by the client. Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours. You will be part of the client's team. You'll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration. KPIs and goals matter. Your performance will be measured to ensure alignment with client expectations and project objectives. Training may be required. You might need to complete training to fully understand your role, tools, and client processes. Commitment and responsibility are essential. We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships. Ready to grow your career with us? Apply only if you are ready to commit, learn, and take ownership of your role. #J-18808-Ljbffr