We are seeking a proactive and detail-oriented Administrative Assistant / Executive Assistant to support a Vice President at a non-profit organization. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively, and has excellent organizational skills. You’ll be instrumental in ensuring smooth day-to-day operations and will play a key role in keeping communications and tasks on track. Key Responsibilities: - Manage and monitor the VP’s email account: flag important messages, draft responses, and ensure timely replies. - Write professional and clear emails on behalf of the VP. - Respond to text messages and manage real-time communication with team members. - Follow up with internal team members on assigned tasks and deadlines. - Schedule meetings, manage calendars, and assist with time-sensitive coordination. - Maintain organized digital files and records. - Prepare simple reports, meeting notes, and documentation as needed. - Assist with project coordination and ensure deliverables are on track. Requirements: - Fluent English – Excellent verbal and written communication skills are a must. - Based in Colombia and able to work remotely. - Proven experience in an administrative or executive support role. - Highly organized, detail-oriented, and efficient. - Comfortable managing multiple communication channels (email, text, etc.). - Strong follow-up skills and a sense of urgency. - Tech-savvy and quick to learn new tools and systems (Google Workspace, Zoom, Slack, etc.). - Ability to work independently with minimal supervision.