OPEN TO LATAM FULL TIME REMOTE Position: Executive Assistant (Operations & Finance Focused) Type of contract: Independent contractor Role Overview: We are seeking a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools. Key Responsibilities: Retail & Finance Support: - Manage weekly invoicing to ensure accuracy and timely processing. - Oversee EDI (Electronic Data Interchange) transactions for retail partners. - Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations. Operations & Logistics - Handle routing requests to ensure compliance with retail and distributor requirements. - Track and update shipment status, proactively resolving any delays or issues. - Support forecasting and stockkeeping to maintain optimal inventory levels. Administrative & Process Support: - Complete and submit PO (Purchase Order) forms with attention to detail. - Assist with onboarding for new team members, vendors, or partners. - Maintain and update records for finance, logistics, and operations. Tools & Skills: - Excel & Google Sheets: Strong ability to manage and analyze data. - Notion & Productivity Tools: Comfortable with workflow automation and documentation. - EDI Systems Experience with retail data exchange and processing. - Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records. - Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.