About the Role We’re seeking a proactive, organised, and tech-savvy Virtual Assistant to support both short-term rental operations in San Diego and high-value administrative tasks for a real estate investment fund. This is a dynamic role for someone who thrives in variety — you’ll handle everything from guest communications to inbox organisation, marketing content creation, and vendor coordination. Key Responsibilities Short-Term Rental Operations - Manage guest communications via HostAway and Airbnb with prompt, professional responses. - Coordinate with cleaners, maintenance teams, and vendors. - Provide weekend responsiveness for urgent guest issues (flexible, ad hoc). Email & Inbox Management - Organise and maintain a high-volume email inbox. - Track and follow up on outstanding items using systems or AI tools. Marketing Material Creation - Create social media and marketing graphics using Canva. - Adapt ideas into visual content aligned with brand tone. Proactive Problem Solving - Handle open-ended tasks with minimal instructions. - Research, arrange, and execute solutions independently. Organisation & Systems Thinking - Convert cleaner and maintenance notes (WhatsApp) into actionable, trackable lists. - Maintain updated records and ensure completion of tasks. Tech & AI Utilisation - Use and recommend AI tools to improve workflow efficiency. - Quickly learn and adapt to new platforms. Requirements - Proven experience as a VA, operations coordinator, or similar role. - Strong organisational skills and systems mindset. - Excellent written communication skills in English. - Proficiency with Canva, property management software (HostAway preferred), and common productivity tools. - Comfort using AI tools and learning new technologies. - Ability to work US Pacific Time hours with light weekend responsiveness. Work Style & Culture Fit - Proactive, resourceful, and able to work independently. - Comfortable in a high-growth, entrepreneurial environment. - Flexible and adaptable as priorities shift. Job Type: Full-time Experience: - Executive Assistant: 1 year (Required) - Property Management: 1 year (Required) Language: - English (Required)