Job Title: Junior Operations Specialist This is an entry-level position that supports the Operations Department in ensuring smooth and efficient daily operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask effectively. Key Responsibilities: - Document Management: Create and distribute keys to access office spaces, check and process transfer documents reports, and prepare and update spreadsheets for broken equipment. - Database Maintenance: Prepare and maintain the database of equipment assigned to employees and update it with new information as equipment is issued or returned. - Operations Support: Assist with various operational tasks as directed by the Operations team, communicate with suppliers on behalf of the Operations team, and provide general office support to ensure the smooth operation of the office environment. - Logistics and Material Handling: Manage sending and receiving packages, distribute materials to recruiters as required, administer packages, and register new employees and guests from HQ. - Meet and Greet: Meet new employees and guests, providing them with necessary information and assistance, and address other specific needs of the office. Daily Routine Assistance: - Support other daily routine tasks of the Operations department as needed and provide general assistance to ensure the smooth operation of the department. - Timely Resolution of Facility and IT-related Issues: Address facility and IT-related issues promptly to maintain a conducive work environment. Requirements: - Strong organizational and multitasking abilities. - Bilingual in English and Spanish. - Attention to detail and accuracy in managing documents and databases. - Good communication skills for interacting with suppliers, employees, and other stakeholders. - Basic knowledge of spreadsheets and database management. - Ability to handle physical tasks such as transporting equipment. - Proactive attitude and willingness to learn and assist in various operational tasks.