Our client is an agency specializes in leveraging influencer marketing strategies to captivate the Gen-Z audience. They're looking for a highly detail-oriented Financial Operations Specialist to take charge of our invoicing, payments, and bookkeeping processes. You’ll play a critical role in keeping our financial operations running smoothly, supporting both internal stakeholders and external partners such as creators and clients. This role is perfect for someone who thrives in a fast-paced environment, is experienced with creator-driven businesses, and loves clean books, efficient systems, and timely payments. Key Responsibilities Invoicing & Accounts Receivable Generate and send accurate invoices Follow up on outstanding payments and manage overdue accounts Ensure timely resolution of invoice-related issues Accounts Payable Collect tax and payment info (e.g., PayPal details, W-9 forms) from 30+ new creators weekly Coordinate and prepare weekly payments (mainly via PayPal and banking platforms) Maintain accurate and organized payment records Bookkeeping & Financial Tracking Maintain and reconcile records in QuickBooks Online Categorize transactions properly (especially from PayPal and banking systems) Collaborate with external bookkeepers when necessary Keep books audit-ready and identify areas for potential tax deductions General Financial Admin Record day-to-day financial transactions and ensure they are posted to correct ledgers Perform partial checks and complete monthly sales tax returns Create reports and assist with monthly and year-end closings Post journal entries and assist in preparing financial statements Communicate with creators and clients to gather necessary information Process Optimization Identify and implement opportunities to automate payment and invoicing flows Suggest and execute improvements to streamline financial operations Ensure efficiency and compliance across tools like PayPal, QuickBooks Online, and Bill.com Requirements 3+ years of experience in bookkeeping, financial coordination, or a similar role Strong PayPal experience, including transaction reconciliation and payment processing Proficient with QuickBooks Online (not the desktop version) Familiarity with Bill.com or other payment/invoicing software Experience managing multiple financial tasks on tight timelines Bachelor’s degree in Finance, Accounting, or Business Administration Solid understanding of bookkeeping principles and A/R and A/P workflows Proficiency in English (written and verbal) and Microsoft Office Strong attention to detail, accuracy, and independent work ethic Nice to Have Experience in a creator economy, influencer marketing, or digital services company Airtable experience What We Offer • Remote Flexibility – Work from anywhere with a reliable connection. • Flexible Hours – Friday to Monday schedule with opportunity to drive your own workflow. • Paid Time Off – 14 vacation days + 7 sick days. • Career Growth – Be part of a high-impact, creative team building the future of social media campaigns. • Dynamic Culture – Fast-paced, collaborative, and deeply invested in innovation.