Posted on : 22 Jan 2025, Location : Elias Road Operations Executive Job Descriptions: - Handle phone calls, emails, and enquiries, ensuring timely and accurate communication. - Maintain the reception area, ensuring it is presentable and organised. - Oversee and manage door access systems, ensuring authorised personnel have appropriate access. - Manage the upkeep and functionality of audio-visual equipment, ensuring readiness for events and meetings. - Oversee daily administrative tasks, such as filing, record-keeping, and scheduling. - Manage purchasing activities, including sourcing vendors, obtaining quotations, and processing purchase orders. - Timely entry of inventory data into the asset management system, ensuring records are up-to-date and error free. - Ensure good function of office facilities and equipment - Oversee the booking, preparation, and maintenance of guest rooms. - Support specific tasks, projects or roles assigned by the Section Lead and/or Management. Job Requirements: - Diploma or equivalent qualification in Business Administrtaion, Operations, or a related field. - At least 2 years of experience in operations and administrative management. - Strong communication and interpersonal skills to interact effectively with stakeholders. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. - Detail-oriented and proactive in identifying and addressing operational issues. - Fluency in English and Mandarin is mandatory, as this role requires dealing with Mandarin-speaking stakeholders. - Possession of a valid Class 3 driving licence is preferred. Job Type Full Time Competency Administrative Management,Administrative Support,Call Management,Communication Skills,Eye for Detail,Filing,Interpersonal Skills,Manage the upkeep,Proactive,Scheduling,Sourcing,manage door access systems,Audio-Visual,Microsoft Excel,Microsoft Office,Microsoft PowerPoint,Microsoft Word,English,Mandarin,Diploma or equivalent qualification > Diploma or equivalent qualification Business Administrtaion, Operations,,Diploma or equivalent qualification > Diploma or equivalent qualification a related field Qualifications Diploma Minimum 2 years of relevant experience Number Of Open Position(s) 1