We’re looking for a highly organized and detail-oriented Real Estate Media Admin Assistant to manage real estate media projects from start to finish. This role involves coordinating with internal creative teams, communicating with clients, and ensuring timely, high-quality delivery of photos, videos, and other marketing assets. The ideal candidate has a strong background in project and client management, thrives in a fast-paced environment, and has a sharp eye for detail when reviewing audiovisual content. Key Responsibilities: Project Management & Execution Coordinate daily workflows and timelines for real estate media and marketing projects. Set up new projects in task management tools (Asana, ClickUp, monday.com ) with accurate data and assignments. Assign tasks to internal team members (editors, designers, retouchers) based on workload and project scope. Track the progress of each project, manage deadlines, and proactively identify and resolve roadblocks. Ensure revisions are accurately implemented and all final deliverables are delivered on time and to spec. Client Management & Communication Serve as the main point of contact for clients, delivering a responsive and professional customer service experience. Schedule and lead client-facing meetings, such as project kick-offs, progress check-ins, and delivery calls. Provide clients with regular updates on project status and timelines. Gather and clearly communicate client feedback to internal teams for revisions and improvements. Ensure all client expectations, deadlines, and deliverable requirements are aligned across stakeholders. Team Coordination & Internal Communication Maintain clear, ongoing communication between creative team members and clients. Use tools like Slack, Asana, and email to manage updates, requests, and project conversations. Follow up on outstanding tasks and ensure team accountability to meet deadlines. Support internal team organization by setting up shared folders, documentation, and delivery links. Quality Assurance & Deliverables Review Perform detailed quality assurance on all media deliverables (videos, photos, virtual tours) before client submission. Review assets for accuracy, consistency, brand alignment, and technical specifications. Catch and correct issues such as spelling errors, mislabeling, formatting problems, or missing content. Request or make minor corrections using tools like Adobe Photoshop and Lightroom when applicable. Uphold a high standard of quality control across all client-facing materials. Required Qualifications: Minimum 2 years of experience in project management, client coordination, or a similar administrative role Excellent English communication skills (both verbal and written) Proficiency in project management tools (Asana, ClickUp, monday) Strong attention to detail, especially in reviewing visual and audiovisual content Basic understanding of video/photo editing workflows and terminology Intermediate proficiency in Adobe Photoshop and Lightroom Experience in real estate, marketing, or media production is highly preferred If you’re someone who loves staying organized, communicating clearly, and delivering top-quality support, we’d love to hear from you. Apply now and show us why you’d be a great fit! Please note: Only resumes submitted in English will be considered. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Industries Outsourcing and Offshoring Consulting Referrals increase your chances of interviewing at Link Up BPO by 2x Get notified about new Real Estate Administrative Assistant jobs in Colombia . We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr