We are MOVE, a virtual employment agency, that aims to be #1 in the world by 2030. We place the top 1% of talent globally with companies who want to achieve more at a fraction of the cost. Our proprietary training and onboarding system guarantees results, or our client’s money back. Check us out at . The Role Key Responsibilities Executive Operations & Calendar Management - Manage and optimize the executive’s calendar and schedule, handling appointments, meetings, and deadlines with precision and foresight. - Prioritize tasks and handle high-level requests with minimal direction, ensuring the executive is always prepared and aligned with business goals. - Serve as a strategic filter and liaison, managing inbound communication and acting on behalf of the executive when necessary. - Coordinate travel, event logistics, and important briefings with a high degree of autonomy. Strategic Execution & Business Support - Lead the execution of key initiatives and special projects aligned with the company’s growth strategy. - Identify process inefficiencies and implement systems that improve team productivity and workflow. - Maintain clear and timely communication between departments, helping to streamline operations. Marketing & Outreach Support - Assist in managing and executing marketing initiatives such as email campaigns, lead outreach, and funnel optimization. - Support the implementation and monitoring of Google Ads and other paid advertising campaigns. - Help develop and maintain marketing assets such as sales decks, newsletters, and campaign reports. - Collaborate with the marketing team or freelancers on lead generation and engagement strategies, particularly for digital or coaching offers. Communications & Admin Excellence - Draft and manage high-level email communication, internal updates, and external outreach. - Keep track of project timelines, follow up on deliverables, and ensure smooth execution of tasks across departments. - Organize digital files, SOPs, and operational documentation in cloud-based systems (e.g., Google Workspace, Notion). - Manage vendor relationships, invoicing, and basic finance-related coordination as needed. Ad Hoc Executive Support - Anticipate needs, solve problems independently, and jump into any area of the business that needs support. - Serve as a partner to the executive in brainstorming, planning, and executing new ideas or business directions. Ideal Profile Requirements & Qualifications - Bachelor’s degree in Business Administration, Marketing, Communications, or a related field. - Minimum of 4 to 5 years supporting C-suite executives, founders, or entrepreneurs. - Must have prior experience scaling a solopreneur coaching/consulting business - Strong background in digital marketing, particularly in email campaigns, lead outreach, and Google Ads. - Excellent written and verbal communication skills with an executive presence. - Mastery of tools like Google Workspace, Microsoft Office, ClickUp, Notion, and marketing platforms (e.g., Mailchimp, HubSpot, Google Ads). - Highly self-motivated, with a bias for action, attention to detail, and the ability to manage multiple moving parts. - Ability to work under pressure, solve problems creatively, and operate with confidentiality and discretion. - Strong project management skills and the ability to work independently without needing constant supervision. - Amenable to work between Monday to Friday between 8 AM to 5 PM Eastern Time (EDT/EST) Preferred Qualifications - Familiarity with CRM systems and automations (e.g., Zapier, ActiveCampaign). - Proven ability to manage marketing vendors, freelancers, or agencies. - Passion for personal development, coaching, or performance-driven environments. Pay: $1,200 + $55 Allowance per month for candidates Employment type: Full Time Working hours: Monday to Friday between 8 AM to 5 PM Eastern Time (EDT/EST) What's on Offer? - Paid holiday leaves (depending on the holidays that the client observes) - Paid planned leaves and sick leaves (sick leave convertible to cash if perfect attendance) - Internet allowance