Job Description - Executive Assistant, Human Resources (2501239) Job Number: 2501239 The Executive Assistant, Human Resources is responsible for providing high-level administrative support to the Chief Human Resources Officer (CHRO), VP of HR Operations, Sr. Director of Talent Management & Development, and Sr. Manager of HR Business Partners . This role focuses on managing complex calendars, coordinating travel, preparing for meetings, and handling Purchase Card (P-Card) expense management. The ideal candidate is highly organized, proactive, and adept at prioritizing multiple tasks while maintaining confidentiality and professionalism. Responsibilities Calendar and Meeting Management Responsibilities: Manage complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones. Coordinate and prioritize executive schedules to optimize efficiency and ensure preparedness for key meetings. Organize and prepare materials for leadership meetings, including agendas, presentations, and reports. Track and follow up on action items to ensure timely completion. Handle last-minute schedule adjustments and conflicts with professionalism and discretion. Travel Coordination Responsibilities: Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries. Ensure all travel aligns with company policies and executives' preferences. Prepare detailed travel briefs, including schedules, contact lists, and key meeting details. Handle last-minute travel changes and emergency adjustments as needed. Meeting Preparation and Support Responsibilities: Prepare and distribute meeting materials, agendas, and minutes. Book conference rooms, arrange A/V setup, and manage catering when needed. Assist in coordinating leadership team offsites and HR-related events. Track key dates, deadlines, and deliverables for HR leadership. P-Card and Expense Management Responsibilities: Process and reconcile Purchase Card (P-Card) transactions and expense reports in compliance with company policies. Track and categorize expenses, ensuring accuracy and timely submission. Work closely with Finance to resolve discrepancies and maintain proper documentation. Monitor and manage departmental budgets related to executive travel and events. Administrative Support and Communication Responsibilities: Serve as the primary point of contact for HR leadership, handling correspondence and inquiries with professionalism. Draft, proofread, and edit communications, reports, and presentations as needed. Assist with document management, filing, and maintaining confidential records. Manage office supply orders and vendor coordination as required. Qualifications Minimum of 5+ years of executive assistant experience, preferably in HR or a corporate setting. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), calendar management tools, and expense reporting systems (e.g., Concur, SAP). Strong organizational and time-management skills. Exceptional attention to detail and accuracy. Ability to prioritize and manage multiple tasks in a fast-paced environment. High level of discretion and professionalism in handling sensitive information. Excellent written and verbal communication skills. UniFirst Corporation is an EEO/Affirmative Action Employer M-F-Disability-Vet #J-18808-Ljbffr