Job summary MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us. We are looking for a detail-oriented and highly organized Property Management Assistant to support the management of a portfolio of real estate properties located across Canada and the United States. Responsibilities - Administrative & Property Coordination - Assist with scheduling maintenance, repairs, and inspections across multiple private properties. - Coordinate with service providers, vendors, and contractors in Canada and the US. - Maintain up-to-date property files, including records of services, warranties, and expenses. - Track and follow up on outstanding tasks, repairs, and vendor communications. - Maintain calendars for recurring property-related tasks (e.g., HVAC servicing, landscaping, security system checks). - Document Management & Reporting - Organize and update digital property records, including invoices, contracts, service reports, permits, and insurance documents. - Prepare summaries or reports of ongoing property issues, completed tasks, and budget tracking. - Ensure accurate and timely recordkeeping for tax and compliance-related purposes. - Vendor Liaison - Liaise with contractors, inspectors, and vendors to request quotes, schedule work, and monitor progress. - Track work orders and ensure timely resolution of issues. - Financial & Operational Support - Assist with expense tracking, invoice reviews, and basic bookkeeping entries related to property operations. - Reconcile receipts and coordinate with the owner or accountant for monthly reporting. - Help gather and organize documentation needed for insurance, permits, or service contracts. - Ad Hoc Tasks - Support miscellaneous administrative tasks related to property operations. - Assist with research (e.g., vendor sourcing, city permit requirements, property upgrades). - Help manage or monitor special property projects or renovations as needed. Qualifications - 2+ years of experience in administrative or property coordination roles (real estate support preferred). - Excellent communication skills and fluent English (spoken and written). - Extremely organized and self-directed with strong attention to detail. - Experience with property management software or tools (e.g., Google Workspace, Dropbox, , Notion, or similar). - Ability to manage multiple priorities, follow up consistently, and meet deadlines. - Familiarity with property operations or real estate documentation is a plus. - Availability to work full-time during EST or PST hours is required. Descripción del trabajo Lorem ipsum dolor sit amet , consectetur adipiscing elit. Nullam tempor vestibulum ex, eget consequat quam pellentesque vel. Etiam congue sed elit nec elementum. Morbi diam metus, rutrum id eleifend ac, porta in lectus. Sed scelerisque a augue et ornare. Donec lacinia nisi nec odio ultricies imperdiet. Morbi a dolor dignissim, tristique enim et, semper lacus. Morbi laoreet sollicitudin justo eget eleifend. Donec felis augue, accumsan in dapibus a, mattis sed ligula. Vestibulum at aliquet erat. Curabitur rhoncus urna vitae quam suscipit , at pulvinar turpis lacinia. Mauris magna sem, dignissim finibus fermentum ac, placerat at ex. Pellentesque aliquet, lorem pulvinar mollis ornare, orci turpis fermentum urna, non ullamcorper ligula enim a ante. Duis dolor est, consectetur ut sapien lacinia, tempor condimentum purus. Obtén acceso completo Accede a todos los puestos de alto nivel y consigue el trabajo de tus sueños. Inscríbete ahora