Hardship Level A (least hardship) Family Type Family Family Type Family Residential location (if applicable) Grade GS5 Staff Member / Affiliate Type General Service Reason Regular > Regular Assignment Target Start Date 2025-09-01 Deadline for Applications June 26, 2025 Standard Job Description Senior Inter-Agency Coordination Assistant Organizational Setting and Work Relationships The Senior Inter-Agency Coordination Assistant normally reports to a higher grade local or international Inter-Agency position. The incumbent will provide administrative and organisational support to the Inter-Agency Unit and will liaise with other UN Agencies, NGOs and other partners of UNHCR as well as other units in the operation as necessary. S/he may be tasked to draft meeting minutes and reports. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Provide secretarial support to the Inter-Agency unit and sector working groups, including drafting and reviewing meeting minutes, keeping recipients' list updated, drafting support materials for meetings, organize and provide logistic support including transportation and translation support, disseminate relevant information to an external audience, etc. - Support the sector coordinators in drafting guidelines, strategies and other documents. - Participate in relevant meetings or events at national level as requested and provide relevant verbal and written feedback on issues of relevance for inter-agency and inter-sector processes. - Liaise with partners as requested. - Participate in field level meetings as required and update the sector coordinator on discussions and relevant developments. - Support the Inter-Agency Coordinators in ensuring good communication between the working groups in the field and the national working groups through regular contacts with the field. - Support the coordinators in mapping and other exercises, in cooperation with the information management colleagues. - Liaise with the information management colleagues for sector updates, checking consistency, providing documents to be posted etc. - Support the sector coordinators in the review and extraction of the reporting of sector partners on activity info. - Translate relevant documents, articles, legal texts as required. - Support other Inter-Agency functions, including: collecting and disseminating weekly schedules and work plans, organize and maintain IA calendar and other coordination tools, support outreach to partners on issues such as financial tracking, follow up with field offices on weekly distribution schedules and attend IA meetings and/or specific working groups where relevant (including minute taking), etc. - Draft reports for clearance by the supervisor. - Organise coordination meetings. - Gather and analyse information from UNHCR, partners and media. - Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses Not specified. Relevant Job Experience Essential Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Desirable Experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset. Functional Skills IT-Computer Literacy DM-Database Design & Development CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile Experience in inter-agency coordination in emergency situations. Development of contingency plans and coordination with local governments and partners to ensure complementarity with the State's response in emergency situations. Knowledge of the humanitarian architecture in Colombia and articulation processes between HCT and R4V / GIFMM. Ability to prepare advocacy information products related to the situation of refugees and migrants in the country, as well as on the effects of armed conflict or climate variability. Ability to dialogue with inter-agency coordination teams of UNHCR, IOM and other organizations in the field. Required languages (expected Overall ability is at least B2 level): English , Spanish , Desired languages , , Operational context Occupational Safety and Health Considerations: To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel Nature of Position: In 2025, Colombia is home to nearly 11 million people who have been forced to flee their homes, including 7 million internally displaced persons, 3 million people from Venezuela, and 500,000 returning Colombian nationals. In recent years, there has been a serious deterioration in the humanitarian situation in Colombia, with more than 191,000 people internally displaced and at least 118,100 affected by confinement in 2024 alone. In 2025, armed violence continues to affect communities across the country, with over 63,000 people displaced and 27,000 affected by mobility restrictions due to conflict in the Catatumbo region alone (Norte de Santander). Pervasive social control by armed actors, threats to communities, targeted killings of human rights defenders, massacres, recruitment of children by illegal armed actors, gender-based violence, and the use of mines and unexploded ordnance are a daily reality for the population in conflict affected areas. Indigenous and Afro-Colombian communities are particularly affected by these situations. Around 1.9 million Venezuelans have benefitted from the Temporary Protection Permit (TPP), a significant step toward regularization. Challenges remain in achieving their full socioeconomic integration, especially in accessing formal employment. One million remain in the process of regularization or without possibility to regularize their situation. The Refugee Status Determination process in Colombia faces serious delays, limiting asylum-seekers’ access to basic rights. Colombia is a also major receiving country of people on the move across the region. Refugees and migrants also face challenges in accessing healthcare, and children are particularly vulnerable to protection risks such as forced recruitment by armed groups, displacement, sexual abuse, labour exploitation, and barriers to education. Xenophobia, discrimination, and gender-based violence further hinder their enjoyment of rights and access to protection. Addressing these challenges require strengthening institutional responses, prevention, addressing protection risks, combating xenophobia, improving access to socio-economic inclusion for refugees and solutions to displacement for the internally displaced as well as promoting meaningful participation of affected communities in decision-making processes. Additional Qualifications Skills CO-Drafting and Documentation, DM-Database Design & Development, IT-Computer Literacy Education Certifications Work Experience Competencies Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration UNHCR Salary Calculator https://icsc.un.org/Home/SalaryScales Compendium Additional Information Functional clearance This position doesn't require a functional clearance #J-18808-Ljbffr