Job Description Senior Inter-Agency Coordination Assistant Overview of Position and Responsibilities: The Senior Inter-Agency Coordination Assistant will provide administrative and organisational support to the Inter-Agency Unit and liaise with other UN Agencies, NGOs, and partners of UNHCR as well as other units in the operation as necessary. S/he may be tasked to draft meeting minutes and reports. Duties and Responsibilities: - Provide secretarial support to the Inter-Agency unit and sector working groups, including drafting and reviewing meeting minutes, keeping recipients' list updated, drafting support materials for meetings, organise and provide logistic support including transportation and translation support, disseminate relevant information to an external audience, etc. - Support the sector coordinators in drafting guidelines, strategies and other documents. - Participate in relevant meetings or events at national level as requested and provide relevant verbal and written feedback on issues of relevance for inter-agency and inter-sector processes. - Liaise with partners as requested. - Participate in field level meetings as required and update the sector coordinator on discussions and relevant developments. - Support the Inter-Agency Coordinators in ensuring good communication between the working groups in the field and the national working groups through regular contacts with the field. - Support the coordinators in mapping and other exercises, in cooperation with the information management colleagues. - Liaise with the information management colleagues for sector updates, checking consistency, providing documents to be posted etc. - Support the sector coordinators in the review and extraction of the reporting of sector partners on activity info. - Translate relevant documents, articles, legal texts as required. - Support other Inter-Agency functions, including: collecting and disseminating weekly schedules and work plans, organise and maintain IA calendar and other coordination tools, support outreach to partners on issues such as financial tracking, follow up with field offices on weekly distribution schedules and attend IA meetings and/or specific working groups where relevant (including minute taking), etc. - Draft reports for clearance by the supervisor. - Organise coordination meetings. - Gather and analyse information from UNHCR, partners and media. Additional Tasks and Responsibilities: - Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making is risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required. Minimum Qualifications: Years of Experience / Degree Level: For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education: Not applicable. Certificates and/or Licenses: Not specified. Relevant Job Experience: Essential: Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Desirable: Experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset. Functional Skills: IT-Computer Literacy DM-Database Design & Development CO-Drafting and Documentation Language Requirements: For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organisational awareness, Planning & organising, Stakeholder management, Teamwork & collaboration