Join or sign in to find your next job Join to apply for the Virtual Assistant - Commercial Real Estate Operations & Marketing role at Pavago 22 hours ago Be among the first 25 applicants Join to apply for the Virtual Assistant - Commercial Real Estate Operations & Marketing role at Pavago Get AI-powered advice on this job and more exclusive features. Full-Time | Remote | Eastern Time Hours About the Role Pavago's client is an active and growing commercial real estate investment company seeking a highly organised, resourceful, and tech-savvy Virtual Assistant. You will support various aspects of our business, including operations, marketing, investor relations, and deal sourcing. This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. Experience in real estate, CRM systems, and digital marketing is a strong advantage. Key Responsibilities Deal Sourcing & Analysis Search for on-market commercial real estate deals and input them into the CRM with key information: Deal type, tenant type, lease type, lease term remaining, price, cap rate, CapEx, location, building size, contact information, and property link Notify the owner when promising opportunities arise Conduct initial property and market research, including demographics, crime stats, rent comps, and population trends Use tools such as CAPS ACS for data gathering Research tenant companies and markets, summarizing findings Prepare Letters of Intent (LOIs) Call local property managers for multifamily deals to gather rent insights, area feedback, and management quotes CRM & File Management Maintain and update investor CRM systems Organize deal files and due diligence documentation in Google Drive Track the status of active and completed deals, updating records regularly Marketing & Branding Support Draft and schedule social media content (Facebook, LinkedIn, Google My Business) Assist with monthly newsletters and email drip campaigns Prepare pitch decks and webinar presentations Manage and update bios, company websites, and LinkedIn profiles Post updates in relevant Facebook groups Draft and manage email campaigns to brokers Special Projects Research and summarise AI tools that can enhance operational efficiency Provide general administrative and marketing support as needed Requirements Strong written and verbal communication skills in English Proficiency with Google Workspace (Docs, Sheets, Drive) Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs) High attention to detail and strong organizational abilities Self-motivated with the ability to work independently Availability to work full-time during Eastern Time (US) business hours Familiarity with commercial real estate is a major plus What Makes You a Perfect Fit You’re proactive, analytical, and able to juggle multiple responsibilities with minimal oversight You bring a mix of operational excellence, marketing know-how, and tech fluency You’re excited to work in a growing company and play a key role in helping it scale You have prior experience supporting real estate professionals or investment firms You have working knowledge of tools such as Canva or PowerPoint, Mailchimp or ActiveCampaign, Zoom, Slack, and AI writing assistants like GPT Interview Process Application Submission DISC Assessment Zoom Interview with Pavago's Team Final Zoom Interview with the US Company Apply Now If you're excited about this opportunity and meet the requirements, we'd love to hear from you. Apply now to join a results-driven, fast-paced real estate team. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative and Marketing Industries Staffing and Recruiting Referrals increase your chances of interviewing at Pavago by 2x Get notified about new Executive Assistant jobs in Bogota, D.C., Capital District, Colombia . 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