Job summary We are seeking a top candidate to join our team as Chief of Staff - Business Partner & Strategic Right Hand. This is not a traditional administrative role – it's an opportunity for a highly capable individual to take ownership of diverse initiatives across personal and professional domains, freeing up executive time for strategic focus. Responsibilities - Manage complete vendor lifecycle: research, RFP processes, quote comparison, negotiation, and hiring coordination for services (contractors, maintenance, professional services). - Own financial operations: accounts payable/receivable, billing cycles, invoice processing, payment scheduling. - Serve as primary liaison with bookkeeper, accountants, and financial advisors – ensuring accurate, timely financial records. - Coordinate with legal counsel on contracts, agreements, and miscellaneous compliance matters. - Manage insurance renewals, policy reviews, and claims processing. - Handle business licensing, permits, and regulatory compliance tracking. Project Management - Lead cross-functional initiatives from conception to completion without hand-holding. - Create and maintain project documentation, timelines, and stakeholder communication. - Conduct first-pass quality reviews on all external deliverables (marketing materials, vendor work, consultant reports). - Research and implement new business processes and systems. - Manage office or facility improvements. Strategic Support - Draft initial versions of important communications, proposals, and strategic documents. - Attend meetings as principal's proxy when appropriate. - Make decisions within defined parameters without seeking approval. - Identify and pursue new business opportunities or cost-saving initiatives. Administrative Excellence - Manage email – draft responses, flag priorities, handle routine correspondence independently. - Field and resolve staff requests, escalating only when necessary. - Maintain confidential files and sensitive information. - Process expense reports and reimbursements. Personal Support - Research and coordinate household services (contractors, maintenance, repairs). - Manage personal investments, insurance, and financial matters. - Handle tax preparation coordination including international tax implications. - Research and purchase gifts for family, friends, and business associates. Ad Hoc Problem Solving - Navigate complex bureaucratic processes (immigration, licensing, permits). - Research and solve novel problems with no template or precedent. - Interface with professionals (lawyers, accountants, doctors) on principal's behalf. Qualifications - English - Native or fully fluent. Skills - AI integration: Regular and effective use of AI tools (ChatGPT, Claude, etc.) to enhance productivity. - Automation mindset: Constantly seeks ways to systematize and automate recurring tasks. - Exceptional problem-solving skills: Must independently research and solve complex, unfamiliar problems without guidance. - Intellectual confidence: Comfortable challenging ideas respectfully and proposing better alternatives. Desired requirements - Time zone alignment: Must be available during CST/EST business hours. - Flexibility: Willing to occasionally (rarely) handle urgent matters outside standard hours. - Remote work capability: Fully equipped home office with reliable, stable and fast internet (50+Gb/s). - Long-term commitment: We are seeking to build a long-term, lasting relationship. Benefits - Job Type: Full-time. Descripción del trabajo Lorem ipsum dolor sit amet , consectetur adipiscing elit. Nullam tempor vestibulum ex, eget consequat quam pellentesque vel. Etiam congue sed elit nec elementum. Morbi diam metus, rutrum id eleifend ac, porta in lectus. Sed scelerisque a augue et ornare. Donec lacinia nisi nec odio ultricies imperdiet. Morbi a dolor dignissim, tristique enim et, semper lacus. Morbi laoreet sollicitudin justo eget eleifend. Donec felis augue, accumsan in dapibus a, mattis sed ligula. Vestibulum at aliquet erat. Curabitur rhoncus urna vitae quam suscipit , at pulvinar turpis lacinia. Mauris magna sem, dignissim finibus fermentum ac, placerat at ex. Pellentesque aliquet, lorem pulvinar mollis ornare, orci turpis fermentum urna, non ullamcorper ligula enim a ante. Duis dolor est, consectetur ut sapien lacinia, tempor condimentum purus. Obtén acceso completo Accede a todos los puestos de alto nivel y consigue el trabajo de tus sueños. Inscríbete ahora