3 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Xploy Solutions TWe are seeking a highly organized and detail-oriented individual to join our team as an Excutive Assistant/Bookkeeper. This dual role is essential to the smooth daily operations of our office, combining responsibility for maintaining accurate financial records with providing comprehensive administrative support. The ideal candidate will be a self-starter with excellent communication and multitasking skills, capable of working independently and as part of a team. Manage all aspects of accounts payable and accounts receivable, including processing invoices, payments, and collections. Record day-to-day financial transactions and complete the posting process in a timely and accurate manner. Reconcile bank and credit card statements monthly to ensure accuracy. Maintain and balance the general ledger. Prepare and analyze financial reports (e.g., balance sheets, income statements) as needed. Assist with budget preparation and monitoring. Ensure compliance with relevant accounting principles and regulations. Prepare for and assist with audits. Manage payroll processing and related tax filings (if applicable). Maintain organized and up-to-date financial records and documentation. Responsibilities (Administrative): Provide general administrative and clerical support, including answering phones, managing correspondence (emails, mail), and greeting visitors. Organize and maintain office files and records (both physical and electronic). Schedule and coordinate meetings, appointments, and travel arrangements. Manage office supplies inventory and place orders when necessary. Assist with onboarding new employees, including preparing paperwork and coordinating logistics. Provide support for company events and meetings. Maintain office equipment and coordinate maintenance as needed. Assist with basic HR-related tasks, such as maintaining employee records (as needed). Perform data entry and other administrative tasks as required. Ensure the office is tidy and well-maintained. Qualifications: High school diploma or equivalent; Associate's degree in Accounting or Business Administration preferred] Minimum of 2-3 years of experience in bookkeeping and administrative roles Proven experience with bookkeeping software (e.g., QuickBooks, Xero). Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong understanding of basic accounting principles. Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. Exceptional attention to detail and accuracy. Strong written and verbal communication skills. Ability to maintain confidentiality of sensitive information. Professional demeanor and strong work ethic. Ability to work independently and as a team player. Problem-solving skills and a proactive approach. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Accounting/Auditing and Finance Industries Outsourcing and Offshoring Consulting Referrals increase your chances of interviewing at Xploy Solutions by 2x Sign in to set job alerts for “Bookkeeper” roles. 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