Hardship Level A (least hardship) Family Type Family Family Type Family Residential location (if applicable) Grade GS5 Staff Member / Affiliate Type General Service Reason Regular > Regular Assignment Target Start Date 2025-09-01 Deadline for Applications June 30, 2025 Standard Job Description Senior Supply Assistant Organizational Setting and Work Relationships The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR). The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern. - Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. - Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents. - Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain. - Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request. - Examine purchase requests to ensure conformity and liaise with requesters. - Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval. - Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. - Provide information on all procurement activities within the AoR. - Produce standard asset management reports and other asset information, periodically and when requested. - Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making. In the Regional Bureaux: - Track global Supply KPIs for the region and assist in preparation of regional ones, as required. - Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers. - Assist Country Operations in MSRP management. In the Country Operations: - Ensure local liaison to effectively support the supply activities. - Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations; - Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE. - Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Not specified Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy SC-PeopleSoft Supply Chain Management SC-Supply Planning SC-Customs clearance SC-Logistics SC-Warehouse Management SC-Asset Management SC-Fleet Management (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile The individual should be capable of planning and monitoring their work, demonstrating meticulous attention to detail while delivering high-quality results by established deadlines. They are encouraged to engage in innovative thinking, showing receptiveness to creative ideas and an awareness of potential risks. This candidate should embody a pragmatic approach to problem-solving and consistently seek to implement improvements. A commitment to continuous learning is essential; the candidate must be open-minded and inquisitive, willing to share knowledge, learn from errors, solicit feedback, and exhibit adaptability in dynamic situations. They should effectively navigate change, manage ambiguity and uncertainty constructively, display flexibility, and act with determination. Moreover, the candidate must demonstrate drive and motivation, maintaining composure in challenging circumstances while exhibiting confidence in engaging and partnering with others. They must show compassion and understanding, fostering positive relationships that promote diversity and inclusion. They should appreciate and respect individual differences, maintain awareness of unconscious biases, and actively confront instances of discrimination. The candidate should possess a comprehensive understanding of the United Nations procurement rules and regulations. A CIPS Level 2 qualification is highly desirable for this role. It is essential to demonstrate the ability to respond promptly and effectively, exhibiting a sense of urgency while providing consistent solutions. Delivering timely and high-quality results that align with, and address stakeholders' genuine needs is critical. Furthermore, contributions to the development of customer service strategies are encouraged. Required languages (expected Overall ability is at least B2 level): English , Spanish , Desired languages , , Operational context Occupational Safety and Health Considerations: To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel Nature of Position: In 2025, Colombia is home to nearly 11 million people who have been forced to flee their homes, including 7 million internally displaced persons, 3 million people from Venezuela, and 500,000 returning Colombian nationals. In recent years, there has been a serious deterioration in the humanitarian situation in Colombia, with more than 191,000 people internally displaced and at least 118,100 affected by confinement in 2024 alone. In 2025, armed violence continues to affect communities across the country, with over 63,000 people displaced and 27,000 affected by mobility restrictions due to conflict in the Catatumbo region alone (Norte de Santander). Pervasive social control by armed actors, threats to communities, targeted killings of human rights defenders, massacres, recruitment of children by illegal armed actors, gender-based violence, and the use of mines and unexploded ordnance are a daily reality for the population in conflict affected areas. Indigenous and Afro-Colombian communities are particularly affected by these situations. Around 1.9 million Venezuelans have benefited from the Temporary Protection Permit (TPP), a significant step toward regularization. Challenges remain in achieving their full socioeconomic integration, especially in accessing formal employment. One million remain in the process of regularization or without possibility to regularize their situation. The Refugee Status Determination process in Colombia faces serious delays, limiting asylum-seekers’ access to basic rights. Colombia is a also major receiving country of people on the move across the region. Refugees and migrants also face challenges in accessing healthcare, and children are particularly vulnerable to protection risks such as forced recruitment by armed groups, displacement, sexual abuse, labour exploitation, and barriers to education. Xenophobia, discrimination, and gender-based violence further hinder their enjoyment of rights and access to protection. Addressing these challenges requires strengthening institutional responses, prevention, addressing protection risks, combating xenophobia, improving access to socio-economic inclusion for refugees and solutions to displacement for the internally displaced as well as promoting meaningful participation of affected communities in decision-making processes. Additional Qualifications Skills IT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Supply Planning, SC-Warehouse Management Education Certifications Work Experience Competencies Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness UNHCR Salary Calculator https://icsc.un.org/Home/SalaryScales Compendium Additional Information Functional clearance This position doesn't require a functional clearance #J-18808-Ljbffr