As aVirtual AdministrativeAssistant, youwill provideessential supportto the CEO andinternal teamsacross multiplebusiness functions, ensuring smoothdaily operations. You will managetasks relatedto accounting, email communication, sales support, project coordination, and generaladministration. This role demandsexcellent organizationalskills, attentionto detail, strongwritten communication, and the abilityto work independentlyin a fast-paced, digitalenvironment. KeyResponsibilities Accounting Support Reconcile bankand credit cardtransactionsin Xero and QuickBooks Uploadreceipts andinvoices to Hubdoc Monitorand follow upon overdue accountsreceivable Trackand process accountspayable, ensuringtimely invoicepayments Communicate with vendorsor clients regardingpayment updates Email Support Reviewand triage emailsdaily in Gmailfor the CEO andgeneral studioinbox Respondto booking, invoice, and basic inquiryemails on behalfof the CEO Prepareand send invoiceproposals asdirected Identifyand unsubscribefrom unwantedemail lists Deleteor archive spamand cold salesemails Flagimportant emailsthat requireCEO response Sales Support Followup weekly onopen quotes andproposals UseShopify to revieworder activityand identifyleads or trends Build andupdate listsof potentialclients basedon CEO criteria Use Calendly to book meetingsfor the CEO withprospects andcurrent clients Coordinateand schedulefinal consultationsfor wedding clientsand follow upon proposalssent Trackclient communicationhistory and nextsteps in a sharedCRM or projecttool Project Support Executebasic administrativetasks using GoogleDocs or Sheets Build projecttimelines andtask lists inproject managementsoftware Followup weekly withproject managersor collaboratorsfor updates Tracktask completionand escalateissues to theCEO when deadlinesare at risk Maintainproject documentationin Google Drive Administrative Support Check andupdate the weeklysupply list Placeonline ordersfor office orstudio suppliesas needed Organize shared digitalfiles and foldersin Google Drive Supportoccasional designtasks in Canva(e.g., eventinvites, clientdocuments) Maintainand update internalrecords, checklists, and SOPs Providegeneral supportacross departmentsas directed bythe CEO Requirements Proven experience in administrative, accounting, or project coordination roles Exceptional organizational and time management skills Strong written communication skills with attention to tone and detail High level of discretion and professionalism when handling sensitive business and financial information Ability to work independently, prioritize tasks, and meet deadlines Proficiency in using a variety of different cloud based softwares for accounting, e-commerce, email management, scheduling, creation of marketing assets. Bonus if any or all of the following applies for these specific softwares: Experience with Xero reconciliation and managing accounts payable/receivable Familiarity with Shopify order management and backend operations Confidence using Calendly for scheduling complex meeting types Basic design skills in Canva following brand guidelines Schedule: Monday to Friday 8:30am-12:30pm (GMT -8-00) Pacific Time (US & Canada) Benefits Competitive pay in US Dollars You'll get to work with some amazing, respected business professionals We really value and encourage input from our team members We offer different payment methods (Zelle, Face Bank, Binance) You'll get paid every two weeks Birthday and work anniversary celebrations Alliances with many brands grant extra benefits to freelancers Weekly recreation dynamics that foster a healthy work environment Before You Apply, Please Read: At Freelance Latin America, we're excited to connect you with meaningful remote opportunities. However, we want to be clear: These are professional roles with set schedules defined by the client. Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours. You will be part of the client's team. You'll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration. KPIs and goals matter. Your performance will be measured to ensure alignment with client expectations and project objectives. Training may be required. You might need to complete training to fully understand your role, tools, and client processes. Commitment and responsibility are essential. We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships. Ready to grow your career with us? Apply only if you are ready to commit, learn, and take ownership of your role. #J-18808-Ljbffr