DUTIES - Assist the supervisor in the provision of resources (human, material, and services) necessary to support the day-to-day activities of the staff in the office. - Assist the supervisor in ensuring the UNHCR Office premises provide a healthy, safe, and respectful working environment. - Provide administrative support in the areas of finance, administrative and human resources as well as up to date and accurate data and records in MSRP and other systems. - Provide interpretation of administrative rules, regulations, and procedures. Perform personnel work including processing of entitlement, issuance of contracts maintenance of various personnel records and files. - Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals. - Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required. - Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret, and assess the impact of changes and make recommendations for follow-up action. - Prepare, on own initiative, correspondence, reports, evaluations, and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility. - Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records. - In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport, and similar services. - Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records. - Perform other related duties as required. MINIMUM QUALIFICATIONS Education & Professional Work Experience Years of Experience / Degree Level: - Minimum 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher. Certificates and/or Licenses: - Business Administration. - Finance. - Office Management. - Human Resources. - Or other related field. Relevant Job Experience Desirable: - Completion of UNHCR learning programmes or specific training relevant to functions of the position. Functional Skills: - IT-Computer Literacy. - UN-UN/UNHCR Administrative Rules, Regulations and Procedures. - UN-UN/UNHCR Financial Rules and Regulations and Procedures. - SC-UNHCR Procurement Rules and Procedures. - IT-PeopleSoft Applications. Competency Requirements Core Competencies: - Accountability - Communication - Organizational Awareness - Teamwork & Collaboration - Commitment to Continuous Learning - Client & Result Orientation Managerial Competencies: - Managing Resources. Cross-Functional Competencies: - Analytical Thinking - Planning and Organizing - Change Capability and Adaptability **Language Requirements** Language Requirements: - Knowledge of English and UN working language of the duty station (Spanish). ======================================================================================================== See below for this postion's Operational Context ======================================================================================================== Colombia is the country most impacted by the outflow of over 5.9 million Venezuelan refugees and migrants, hosting over 1.84 million Venezuelans, the majority of whom in an irregular situation or in the process of regularization. In addition, and despite the 2016 Peace Agreement, conflict and armed violence continue to uproot Colombians (an estimated 650,000 people newly displaced by the internal conflict since November 2016) and, in a growing and worrying trend, also Venezuelans and other nationalities. In February 2021, the Government of Colombia issued a Temporary Protection Status (TPS) that is likely to benefit the 1.84 million Venezuelans already in Colombia as well as those who arrive through official border points over the next two years. The TPS provides a 10-year protection status and access to a full range of rights including healthcare, education, formal employment, and financial inclusion. However, xenophobia against Venezuelans has considerably increased in the last year, and it is projected to worsen with the introduction of the TPS. Misinformation and the perceptions that Venezuelans will take away job opportunities from Colombians, fuel general discontent and makes it even more difficult for refugees and migrants to secure a job. Nonetheless, UNHCR believes that TPS is a very promising pathway for addressing the vulnerable situation of Venezuelan refugees and migrants who are in an irregular situation. This situation continu