Job Summary We are seeking a detail-oriented and organized BILINGUAL MUST BE FLUENT IN BOTH SPANISH AND ENGLISH Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth workflow and effective communication. This role requires proficiency in various administrative tasks, including managing front desk activities, handling multi-line phone systems, and maintaining organized records. A strong emphasis on customer service and the ability to work in a fast-paced environment are crucial for success in this position. Duties - Manage front desk operations, greeting visitors and directing them appropriately. - Handle incoming calls on a multi-line phone system with professionalism and courtesy. - Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. - Assist with calendar management, scheduling appointments, and coordinating meetings. - Maintain filing systems and ensure all documents are organized and easily accessible. - Provide clerical support including typing, proofreading documents, and preparing reports. - Utilize Microsoft Office Suite and Google Workspace for various administrative functions. - Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks. - Deliver exceptional customer support by addressing inquiries and resolving issues promptly. - Collaborate with team members to improve office management processes and enhance productivity. Experience - Previous administrative experience is required; experience as a dental receptionist or medical receptionist is a plus. - Familiarity with office management practices and procedures is essential. - Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. - Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail. - Excellent phone etiquette and customer service skills are necessary for effective communication with clients and colleagues. - Bilingual candidates are encouraged to apply as it enhances communication with diverse clientele. - Experience in personal assistant roles or similar positions will be considered an asset. We look forward to welcoming a proactive Administrative Assistant who thrives in a collaborative environment while delivering high-quality support. Job Type: Full-time Experience: - ADMINISTRATIVE: 1 year (Required) Language: - ENGLISH AND SPANISH (Required) Application Deadline: 21/08/2025 Expected Start Date: 24/08/2025