Get AI-powered advice on this job and more exclusive features. Direct message the job poster from DOXA Talent HRBP | Team Leadership | People-Oriented | Genuine HR Connections | Talent Acquisition | Employee Well-being | Recruitment | Onboarding Expert | HR… Our Company At Doxa, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets Doxa apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. Location: Colombia - Remote. Environment: Colombian and International Teams. Language: Bilingual Role. Advanced English and Spanish. Time Zone Availability: Full-Time 9AM to 6PM (PST, MST, CST, or EST). Non-fixed Term Contract. About the role: An Executive Assistant at DOXA plays a crucial role in supporting organizational success by providing dedicated assistance to an executive. This position demands exceptional organizational skills, a high level of discretion when handling confidential information, and strong verbal and written communication abilities. To ensure a smooth onboarding, the role includes two weeks of paid training. As an Executive Assistant, you will play a vital part in enabling the executive to achieve objectives, which ultimately contributes to the company's success. Your responsibilities will include tasks such as scheduling, reviewing and prioritizing emails, responding to correspondence, managing phone calls, organizing documents, maintaining records, taking meeting notes, and handling various administrative tasks that empower the executive to focus on their priorities. Responsibilities Executive Support: Own executive email and calendar management, including prioritizing, delegating, and preparing correspondence on behalf of the executive. This may also include supporting the executive’s brand via social media, podcasts, etc. Managing Up: The EA is a driven, proactive individual motivated by their impact. You excel at optimizing your executive’s time and workload effectively, with an ability to speak up and stay ahead of potential problems by providing the right information at the right time. Effective Communication: Act as the first point of contact and gatekeeper for the executive. You will drive internal and external communications, presentations, reports, and more. Anticipating Needs: You have an ability to understand an executive’s preferences, work style, and priorities. This could involve preparing materials for meetings, anticipating travel needs, or preemptively addressing scheduling conflicts. You are always one step ahead. Meeting Management: Coordinate and facilitate executive-level meetings, including agendas, taking notes, and following up on action items with stakeholders. Project Management: Including planning, ensuring they align with executive priorities, holding team members accountable, and following through with stakeholders. Personal Assistance: Support the executive in personal areas such as appointments, events, home needs, etc. Continuous Improvements: You seek ways to improve executive efficiency and effectiveness by streamlining processes and implementing new solutions. Requirements Bachelor’s Degree in Business, Finance, Management, Marketing, or similar preferred. Advanced English Level - both speaking and writing. Excellent time management skills, and ability to multitask. Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Calendly, Slack, Trello/Monday.com/Basecamp/Asana (or similar), Adobe Acrobat, LastPass, LinkedIn, CRMs, ChatGPT, MidJourney/DALL-E (or similar), Jasper, AI Meeting tools, Expense Management tools. High positive attitude toward customer service, and very patient and willing to help the CEO and the whole team. Leadership attitude (This person will more likely lead a team as the business continues to grow). Analytical skills with particular attention to detail. IMPORTANT – You must have 2+ years of experience as an Executive Assistant working in a similar role. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Staffing and Recruiting #J-18808-Ljbffr