This role requires a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO. Key responsibilities include calendar management, travel arrangements, preparing meeting materials, handling correspondence, and managing expenses. This role also plays a key role in marketing initiatives, including LinkedIn network growth, simple video editing, and collaborating with the marketing team on BNI-related activities.The ideal candidate will possess exceptional communication and interpersonal skills, strong organizational and time management abilities, and the ability to anticipate the CEO's needs and proactively address them.Responsibilities:Executive Support:Manage the CEO's schedule, including organizing meetings, appointments, and travel arrangementsEfficiently plan and coordinate annual one-on-one calls, maintaining detailed records and sharing actionable suggestionsPrepare meeting materials, reports, presentations, and correspondence as requiredScreen and direct calls and inquiries, ensuring professional communicationHandle travel logistics, including booking flights, accommodations, and ground transportationManage expense reports and reimbursement processesSupport Account Managers find appointments, anniversaries, and key customer information to strengthen the relationshipOrganize visits to prospective clients in Vancouver and nearby citiesHelp the CEO to generate referrals for the BNI membersGrow the LinkedIn network sending as many connections invites as the platform allows everydayAdministrative Support:Maintain confidential files, records, and sensitive informationPrepare and organize agendas, minutes, and follow-up items for meetingsMonitor and manage office supplies or tools as needed in a virtual environmentComplete forms, applications, and administrative requests on behalf of the CEO, ensuring accuracy and timelinessProject Support:Support special projects assigned by the CEO, including conducting research, performing data analysis, and preparing reportsResearch new products, services, and regional events (British Columbia and Washington)Assist with event logisticsCommunication & Relationship Management:Build and maintain strong relationships with internal and external stakeholders, including senior executives, board members, and clientsCommunicate professionally across all organizational levels, representing the CEO with integrity and diplomacyOversee responses to birthday and anniversary emails, ensuring timely follow-upsEnsure timely responses to communications from managers or other key stakeholdersManage all BNI correspondence and requests, including scheduling one-on-one meetings with each memberServe as a reliable point of contact for external communications, ensuring a high level of professionalism and confidentialityMarketing SupportHelp the marketing team in editing simple organic videos to be posted weekly on the CEO´s LinkedIn, that do not require complex edition work.Coordinate with the marketing team, how we can do free valuable marketing work for some BNI members to strengthen the trust and build a stronger relationship with them.Coordinate with the marketing team to send personalized messages and templates to LinkedIn connectionsRequirementsProven experience as an Executive Assistant or a similar role supporting C-level executivesProficient in leveraging AI tools and technologies, with a strong enthusiasm for integrating AI solutions into daily workflows to enhance productivity and innovationExceptional organizational and time management skillsStrong written and verbal communication skills in both English and Spanish (fluency required)Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace toolsHigh attention to detail and accuracyAbility to work independently, anticipate needs, and take initiative proactivelyStrong problem-solving and decision-making skillsDiscretion and the ability to handle confidential information with integrityAbility to prioritize tasks and manage multiple deadlinesExperience managing schedules, travel arrangements, and logistics for senior leadersOutstanding relationship-building, problem-solving, and presentation skillsBasic video editing skills are needed for LinkedIn contentFlexible and adaptable to dynamic priorities in a fast-paced environmentA strong understanding of LinkedIn and its best practices is a plusSchedule: Monday through Friday from 10:00 AM to 7:00 PM (VET).BenefitsCompetitive pay in US DollarsYou'll get to work with some amazing, respected business professionalsWe really value and encourage input from our team membersWe offer different payment methods (Zelle, Face Bank, Binance)You'll get paid every two weeksWe'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse padBirthday and work anniversary celebrationsAlliances with many brands grant extra benefits to freelancersWeekly recreation dynamics that foster a healthy work environment #J-18808-Ljbffr