Get AI-powered advice on this job and more exclusive features. Job Title: Executive Assistant to the COO Company Description: At Blue Gems Management , we transform properties into high-performing short-term rentals that guests love and owners trust . From smooth check-ins to 5-star guest experiences , our mission is to create unforgettable stays while delivering exceptional returns to our property partners. We operate with precision, professionalism, and the agility to thrive in a fast-paced hospitality market. Role Description: We are seeking a proactive and highly organized Executive Assistant to support our Chief Operating Officer (COO). This role goes far beyond calendar management—you’ll be a trusted partner in keeping operations running smoothly at the executive level. You’ll handle high-level communications, coordinate cross-departmental projects, and make sure the COO’s time and focus are spent on the initiatives that drive the business forward. Key Responsibilities/Objectives: COO Scheduling & Meeting Management – Maintain a streamlined, strategic calendar that maximizes the COO’s productivity and impact. High-Level Communication & Coordination – Serve as the primary liaison for the COO’s communications with internal teams, property owners, and key partners. Project & Initiative Tracking – Monitor timelines, deliverables, and progress for operational initiatives and ensure follow-through. Operational Efficiency & Problem-Solving – Identify and address potential bottlenecks before they become issues, helping the COO keep the organization moving at top speed. Who You Are: Exceptionally organized and detail-driven. Able to anticipate needs and proactively take action. Comfortable navigating between high-level strategy and daily operational details. A confident communicator who can represent the COO with professionalism. Highly discreet with sensitive company information. Who You Are Not: Someone who needs constant direction. Overwhelmed by a fast-paced, evolving environment. Must-Have Qualifications: 2+ years supporting a senior executive (C-suite experience preferred). Strong technical skills with Google Workspace, Notion, and scheduling tools. Excellent written and verbal communication skills. Proven ability to manage multiple projects simultaneously. Nice-to-Have Qualifications: Experience in hospitality, luxury services, or property management. Familiarity with property management systems like Guesty, Hostaway, or Lodgify. Success Metrics: COO’s schedule and priorities are managed seamlessly. Communication flow between the COO and stakeholders is clear and efficient. Key operational projects are completed on time and to a high standard. What Success Looks Like: 30 Days: Understand COO’s workflow, priorities, and leadership style; begin managing core scheduling and communications. 60 Days: Take full ownership of COO calendar, correspondence, and project coordination. 90 Days: Anticipate needs, proactively solve issues, and streamline COO operations for maximum efficiency. Clarity of Role Ownership: Owns: COO scheduling, communications, travel arrangements, cross-departmental coordination, and operational project tracking. Does Not Own: Department-specific decision-making, final operational approvals, or financial budget allocation. Compensation: $1,200 – $2,000/month USD Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Blue Gems MGMT by 2x Get notified about new Executive Assistant jobs in Colombia . Executive Assistant with Expertise in Marketing and Zoho Campaigns Barranquilla Metropolitan Area 1 month ago Executive Assistant and Calendar Manager Figma UI/UX Designer & Personal Assistant Bilingual TikTok Affiliate Program Manager (Virtual Assistant – Remote) Executive Assistant for US-based Company (Remote) Bogota, D.C., Capital District, Colombia 12 hours ago Bogota, D.C., Capital District, Colombia 3 days ago Executive Assistant – Remote | Dynamic Small Business Support Executive Administrative Assistant (Fully Remote) Bogota, D.C., Capital District, Colombia $600.00-$800.00 2 months ago Bogota, D.C., Capital District, Colombia $8.00-$12.00 4 days ago Bogota, D.C., Capital District, Colombia 1 week ago Bogota, D.C., Capital District, Colombia 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr