Job Title: Project Coordinator / Virtual Executive Assistant Location: Latin America (1st choice) or South Africa (Remote) Working Hours: Monday-Friday, 8AM - 5PM PST (40 hours/week) - must be in same timezone Compensation: $1,800 - 2,000USD/month About the Role We are seeking a proactive and highly organized Virtual Executive Assistant (20%) / Project Coordinator (80%) to support an executive in a dynamic and fast-paced environment. Main Function: The EA/Project Coordinator ensures efficient project execution by managing timelines, workflows, and cross-functional dependencies. This role also supports operational efficiency, process optimization, and performance reporting-while providing executive-level administrative support. Key Responsibilities: Project Management & Operations - Track project milestones, deadlines, and deliverables using tools like Wrike or Asana. - Standardize operational workflows to improve team alignment. - Prepare reports and dashboards (Excel, Google Sheets, etc.) to monitor KPIs and project performance. - Identify inefficiencies and proactively suggest process improvements. Administrative & Tech Management - Handle document preparation, data entry, and overall workflow optimization. - Learn and manage a range of platforms and tools used by the company (Slack, Notion, Google Workspace, etc.). Reporting & Analysis - Proficiency in building and maintaining project trackers and KPI dashboards (Excel, Google Sheets, or similar). - Ability to extract insights and flag risks early. Cross-Functional Coordination - Strong collaboration and follow-up skills across teams. - Experience managing competing priorities and aligning stakeholders. Communication - Clear and professional written communication. - Confident in facilitating updates, meetings, and team check-ins. Success Metrics - Timely execution and delivery of key projects. - Improved operational workflows and team efficiency. - High accuracy in KPI tracking and reporting. Key Qualifications - Minimum 3 years of experience at a US or Western consulting firm (mandatory). - Consistent career history, with an average of 3+ years in each of the last two roles (mandatory). - Proven experience as an Executive Assistant, Project Coordinator, or similar role. - Familiarity with Wrike or Asana (highly pref'd), and other project management tools like Trello. - Strong organizational, planning, and cross-functional coordination abilities. - Proficiency in Excel, Google Sheets, or similar reporting tools. - Excellent English communication skills-both written and verbal. - Tech-savvy with the ability to learn new platforms quickly. - Critical thinker with a proactive, solution-oriented mindset. - Must be available and responsive during PST working hours. Hiring Process - Video introduction (30-60 seconds) as part of the application. - Weekly interviews. - Post-interview skills test.