Project Coordinator / Virtual Executive AssistantLocation: Latin America (1st choice) or South Africa (Remote)Working Hours: Monday-Friday, 8AM - 5PM PST (40 hours/week) - must be same timezoneCompensation: $1,800 - 2,000USD/monthWe are seeking a proactive and highly organized Virtual Executive Assistant (20%) / Project Coordinator (80%) to support an executive in a dynamic and fast-paced environment. The ideal candidate brings a consulting background (minimum 3 years at a US or Western consulting firm), thrives on managing cross-functional projects, and is comfortable using project management tools like Wrike or Asana. A consistent track record of long-term roles (3+ years average tenure in last two positions) is required.This role blends executive support with project coordination, making it ideal for someone who can juggle high-level operations, administrative tasks, and workflow optimization with confidence.Main FunctionThe EA/Project Coordinator ensures efficient project execution by managing timelines, workflows, and cross-functional dependencies. This role also supports operational efficiency, process optimization, and performance reporting-while providing executive-level administrative support.Key ResponsibilitiesProject Management & OperationsTrack project milestones, deadlines, and deliverables using tools like Wrike or Asana.Standardize operational workflows to improve team alignment.Prepare reports and dashboards (Excel, Google Sheets, etc.) to monitor KPIs and project performance.Identify inefficiencies and proactively suggest process improvements.Administrative & Tech ManagementHandle document preparation, data entry, and overall workflow optimization.Learn and manage a range of platforms and tools used by the company (Slack, Notion, Google Workspace, etc. ).Reporting & AnalysisProficiency in building and maintaining project trackers and KPI dashboards (Excel, Google Sheets, or similar)Ability to extract insights and flag risks earlyCross-Functional CoordinationStrong collaboration and follow-up skills across teamsExperience managing competing priorities and aligning stakeholdersCommunicationClear and professional written communicationConfident in facilitating updates, meetings, and team check-insSuccess MetricsTimely execution and delivery of key projectsImproved operational workflows and team efficiencyHigh accuracy in KPI tracking and reportingKey QualificationsMinimum 3 years of experience at a US or Western consulting firm (mandatory)Consistent career history, with an average of 3+ years in each of the last two roles (mandatory)Proven experience as an Executive Assistant, Project Coordinator, or similar roleFamiliarity with Wrike or Asana (highly pref'd), and other project management tools like TrelloStrong organizational, planning, and cross-functional coordination abilitiesProficiency in Excel, Google Sheets, or similar reporting toolsExcellent English communication skills-both written and verbalTech-savvy with the ability to learn new platforms quicklyCritical thinker with a proactive, solution-oriented mindsetMust be available and responsive during PST working hoursHiring ProcessVideo introduction (30-60 seconds) as part of the applicationWeekly interviewsPost-interview skills test #J-18808-Ljbffr