JOB DESCRIPTION Position Summary: We are searching for a professional and driven individual to represent OutPLEX as our Receptionist. This person will work directly with the management team and will be the first point of contact for all visiting clients and potential employees. This person must always present a positive and enthusiastic image of OutPLEX. General Purpose: This individual will be responsible for the daily upkeep of the company. They will also be the individual working with potential new hires, new clients, and other support personnel. Responsibilities Answer telephone, screen and direct calls, taking and relaying messages as needed. Greet persons entering the organization and direct them to the correct destination. Ensure knowledge of staff movements in and out of the organization. Work hand in hand with the remote Recruitment Team in the Dominican Republic to: Periodically attend virtual meetings to set up correct expectations regarding new trainings and share ideas with the Recruitment Team. Help follow up on the reactivation of our referral program by raising awareness of its benefit among current and potential employees. Assist applicants with completing the online application and administer testing. Process candidates' appointment settings for final interviews with hiring managers. Set up medical appointments for potential hires. Help with the collection and revision of the new hires' documents. Contact candidates regarding their status when required. Receive and sort mail and deliveries. Schedule appointments and meetings for departments other than Recruitment. Keep reception, conference, and break rooms maintained and tidy (coffee machines, paper towels, etc.). Maintain Attendance Report. Order supplies before they run out. Data entry. General filing. Other admin duties as assigned by executives. Essential Skills and Experience Uncompromised level of confidentiality. Excellent telephone etiquette. Fluent in English, written and verbal. Excellent verbal and written communication skills. Familiarity with Windows operating systems and proficiency in required software such as Word, Excel, PowerPoint, and Outlook. Typing 40+ WPM. Ability to multi-task and handle numerous projects at once. Must take initiative and be accountable as well as reliable. Ability to work under pressure and prioritize work to meet deadlines. #J-18808-Ljbffr