Job Title: Executive Assistant Remote Position Available We are seeking a highly skilled and proactive Executive Assistant with proven experience in executive support or high-level executive assistance. About Sagan Recruitment: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses by connecting candidates from vibrant regions with leading American companies. Position Overview: This role requires critical thinking, problem-solving, and the ability to anticipate the needs of executives. Main Responsibilities: - Calendar & Schedule Management: Handle complex scheduling across multiple time zones, anticipate conflicts, and adjust priorities as needed. - Email & Communication Management: Monitor and manage email correspondence, draft responses, and ensure timely follow-ups with internal and external stakeholders. - Project Coordination: Support executive-led initiatives by tracking deadlines, managing deliverables, and ensuring alignment across teams. - Travel & Logistics Coordination: Plan and manage travel itineraries, including flights, accommodations, transportation, and event logistics. - Document & Data Management: Prepare reports, presentations, and meeting agendas with accuracy and attention to detail. - Process Improvement & Automation: Leverage tools like Notion, Asana, or Zapier to enhance efficiency and optimize workflows. - Stakeholder & Vendor Coordination: Act as the main point of contact for vendors, contractors, and external partners, ensuring smooth collaboration. - Confidential Task Management: Handle sensitive company and executive matters with the highest level of discretion. Requirements: - Minimum of 2+ years of proven experience as an Executive Assistant or in a similar high-level executive support role. - Strong written and verbal communication skills in English, with the ability to draft professional correspondence. - Proficiency in Microsoft Office Suite and Google Workspace. - Proven experience managing remote executives and handling operations across multiple time zones. - Tech-savvy with experience using CRM systems (e.g., HubSpot), project management tools (e.g., Notion, Asana, Monday.com). - Exceptional organizational skills, with a demonstrated ability to prioritize multiple tasks efficiently. - Analytical mindset, capable of problem-solving, process optimization, and improving operational workflows. - Strong ability to work independently, take initiative, and anticipate executive needs.