**Company Description** Allergan Aesthetics | An AbbVie Company **ROLE RESPONSIBILITIES** **Meeting Coordination**: - Schedules and coordinates multi-level / cross functional, asset / project team meetings and logistics (e.g. video, and teleconferences; uses meeting room scheduling systems). - Creates agendas, schedules appointments and issues meeting minutes when appropriate or as requested. **Travel Arrangements /Budget**: - Proactively coordinates and maintains individual and team calendars for assigned team members using initiative to ensure schedule is accurate and manageable - Makes travel arrangements for the assigned team members - Coordinates with administrative support to assist when traveling to other Abbvie AA offices to secure office space and security clearance at those sites. - Prepares expense reports for approval and ensures expenses are filed correctly and comply with Abbvie AA**Corporate policy. Reconcile statements against actual travel expenses. - Follow up of operational expenses **Daily Operations**: - Uses own judgment to make decisions, within scope of responsibilities. Handles complex non-routine issues on a periodic basis with mínimal direction - Handles a variety of issues and problems with supervision and finds innovative ways to overcome obstacles and improve operations which impact completion of own work - Anticipates the next step required to complete a request and takes appropriate action to alert supervisor (e.g. re-organizes supervisor’s calendar to accommodate an important meeting) - Demonstrates expert knowledge and proficiency with SharePoint and permission maintenance - Procures office supplies - May assist with on-boarding of new hires, either colleague or contractor staff - Organize and file documents for daily business needs - Participate on Abbvie AA initiatives planning and execution (townhalls, FF meetings, cultural initiatives, etc) **Qualifications** - Demonstrates expert knowledge and proficiency with general office procedures such as Microsoft Office (outlook, word, excel, PowerPoint and SharePoint) - Proactively balances task, activities and priorities for self and others - Conducts all activities and makes decisions that are in accordance with Company policies & SOPs, Abbvie AA Values & global regulatory and environmental guidelines - Demonstrates an in-depth understanding of Abbvie AA organization structure - Bachelors degree or higher - A minimum of 3 years of experience in an administrative support role required - English level: Fluent written and spoken **Additional Information** US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: