Get AI-powered advice on this job and more exclusive features. Direct message the job poster from DOXA Talent Recruitment & Hiring Specialist | Talent Acquisition Specialist | Human Resources | Recruitment | Selection | Hiring | Headhunting | IT Our Company At Doxa, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets Doxa apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. Location: Colombia - Remote Environment: Colombian and International Teams Language: Bilingual Role. Advanced English and Spanish Full-Time 9AM to 6PM (PST, MST, CST, or EST) Labour Contract - Colombian About the role The role of an executive assistant is important to the success of the executive and, as a result, the company. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job. Responsibilities Executive Support: Own executive email and calendar management, including prioritizing, delegating, and preparing correspondence on behalf of the executive. This may also include supporting the executive’s brand via social media, podcasts, etc. Managing Up: The EA is a driven, proactive individual motivated by their impact. You excel at optimizing your executive’s time and workload effectively, with an ability to speak up and stay ahead of potential problems by providing the right information at the right time. Effective Communication: Act as the first point of contact and gatekeeper for the executive. You will drive internal and external communications, presentations, reports, and more. Anticipating Needs: You have an ability to understand an executive’s preferences, work style, and priorities. This could involve preparing materials for meetings, anticipating travel needs, or preemptively addressing scheduling conflicts. You are always one step ahead. Meeting Management: Coordinate and facilitate executive-level meetings, including agendas, taking notes, and following up on action items with stakeholders. Project Management: Including planning, ensuring they align with executive priorities, holding team members accountable, and following through with stakeholders. Personal Assistance: Support the executive in personal areas such as appointments, events, home needs, etc. Continuous Improvements: You seek ways to improve executive efficiency and effectiveness by streamlining processes and implementing new solutions. Requirements Bachelor’s Degree in Business, Finance, Management, Marketing, or similar preferred. Advanced English Level - both speaking and writing. Excellent time management skills, and ability to multitask. Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Calendly, Slack, Trello/Monday.com/Basecamp/Asana (or similar), Adobe Acrobat, LastPass, LinkedIn, CRMs, ChatGPT, MidJourney/DALL-E (or similar), Jasper, AI Meeting tools, Expense Management tools. High positive attitude toward customer service, and very patient and willing to help the CEO and the whole team. Leadership attitude (This person will more likely lead a team as the business continues to grow). IMPORTANT – You must have 2+ years of experience as an Executive Assistant working in a similar role. Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative and Business Development Industries Staffing and Recruiting Referrals increase your chances of interviewing at DOXA Talent by 2x Get notified about new Executive Assistant jobs in Colombia . 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