Job Posting: Executive Assistant to the Founder Full-Time | Remote | Based on New York, USA (Eastern Time) Monthly Salary: COP 4,000,000 JOB OVERVIEW We’re hiring an Executive Assistant to support the founder of a fast-growing, multi-entity firm operating in board governance, capital investment, family office advisory, and fractional executive staffing. This isn’t your average EA role. We’re looking for someone sharp, fast, and focused — a detail-oriented operator who thrives in a high-performance, low-meeting environment. You'll play a key role in managing complexity across time zones and companies, keeping the founder’s schedule and strategic workflows on track. If you love structure, move quickly, and take pride in helping brilliant minds execute at a higher level — this role is for you. About the Role This is a full-time remote position (40 hours/week), based on Eastern Time (New York). The working schedule is Monday to Thursday, 8:00 AM – 6:00 PM ET. You’ll work closely with the founder and interface with multiple teams, using systems like Notion, AI-based task planners, CRMs, and databases. This is a hybrid role combining EA responsibilities with light project execution and internal coordination. What You’ll Be Doing Executive & Calendar Support (Primary Focus – 20–25 hrs/week) - Manage a fast-paced calendar across multiple businesses and time zones - Pre-empt bottlenecks by aligning the founder’s schedule with critical milestones (e.g. board book releases, strategic retreats, investor meetings) - Monitor and optimise workflows using Notion and AI tools - Coordinate internal and external meetings with minimal back-and-forth Board & Candidate Search Support - Support execution of high-level board search workflows - Prepare or coordinate the creation of prospectuses, intake summaries, and candidate matrices - Manage a high-volume flow of incoming candidates (10–15 per week), ensuring resumes are processed and tagged correctly in the database Team Coordination & Accountability - Conduct light check-ins with internal teams and surface key updates - Help ensure cross-functional alignment between recruiting, coaching, and strategy teams - Escalate issues or blind spots to the founder with clear summaries Admin & System Management (Approx. 5–8 hrs/week) - Maintain candidate records, psychometric test results, and governance documentation - Track deliverables related to compensation, agreements, and search progress - Support internal documentation and quarterly organisation of project assets Who You Are ✅ Hyper-organised, detail-oriented, and structured ✅ Great communicator — clear, professional, and responsive ✅ Skilled at managing complexity with calm and clarity ✅ Self-directed and comfortable owning your day without constant oversight ✅ Experienced with tools like Notion, CRMs, AI task planners, or eager to learn ✅ Thrives in a fast-paced, no-fluff environment ✅ High standards, no ego — just gets things done If you're someone who anticipates what needs to happen, handles it without being asked, and takes pride in helping leaders move faster and more effectively — we’d love to meet you. Apply here: https://forms.gle/SWRUNenJ1yrrAmgR9 Job Type: Full-time