Job Description: Job Title: Executive Assistant Position Type: Full-Time Working Hours: US Hours About Pavago Pavago is hiring a highly proactive and detail-oriented Executive Assistant (EA). This is a fast-paced, high-expectation role that requires excellent organizational and communication skills. You'll be responsible for managing key admin operations, including email, Slack, scheduling, and task tracking. If you thrive in a high-performance environment and are hungry to grow, this is a top-tier opportunity. Responsibilities - Inbox & Slack Management: Oversee daily email and Slack communications, ensuring timely responses, organization, and prioritization across internal and external stakeholders. - Schedule Management: Manage calendars, book meetings, and coordinate time zones to optimize productivity and eliminate friction. - Task Coordination: Track, prioritize, and follow up on open items and deadlines, keeping things moving at a fast pace. - Information Management: Capture notes, create to-do lists, and organize documentation to keep the founder fully aligned and on track. - Proactive Support: Anticipate needs, offer solutions before being asked, and remove bottlenecks to allow the founder to focus on high-impact work. - High-Level Communication: Act as a liaison with internal teams and external contacts-communicating with clarity, professionalism, and speed. What Makes You a Perfect Fit - Admin & EA Experience: You've supported high-level executives or fast-paced teams before and know how to keep everything running smoothly. - Exceptional Organization: You're detail-obsessed, structured, and always thinking three steps ahead. - Fast-Paced & Hungry: You thrive in intensity, enjoy being challenged, and are eager to take on responsibility in a high-performance environment. - Excellent Communicator: You write and speak clearly, know how to adapt your tone, and can be assertive when needed. - Problem Solver: You don't just execute tasks-you find better ways to do them and stay ahead of potential issues. - Discreet & Trustworthy: You'll be handling sensitive information and must maintain confidentiality and discretion at all times. Required Experience & Skills - Admin / EA Background: 2-4 years supporting fast-moving executives or founders, ideally in a startup or high-growth environment. - Communication Tools Mastery: Experience using Slack, Google Workspace (Gmail, Calendar, Docs), Zoom, and Notion or similar tools. - Calendar & Inbox Management: Proven ability to manage busy inboxes and complicated calendars with minimal oversight. - Top-of-Market Talent: You're sharp, switched-on, and operate at a high level of performance and accountability. - Thrives in High Expectations: You don't get overwhelmed by intensity-you rise to the challenge and deliver reliably. What Does a Typical Day Look Like? You'll start your day reviewing and organizing emails, messages, and calendars-clearing blockers, prioritizing tasks, and prepping for upcoming meetings. Throughout the day, you'll manage communications, book appointments, track to-dos, and follow up on outstanding items. You'll work closely with CEO, making sure nothing slips through the cracks and helping him stay laser-focused. Everything moves quickly, so being proactive and responsive is key. Interview Process - Initial Phone Call: Brief conversation to understand your background and interest in the role. - Video Interview: 30-minute call to evaluate your skills, communication, and organizational capabilities. - Final Interview: Direct discussion with the CEO to ensure strong alignment. - Background Checks: Quick verification of your past employment and references. Ready to Apply? If you're someone who thrives in fast-paced, high-performance environments, we want to meet you. This is a rare opportunity to work directly with a driven founder and be part of something impactful. Apply now if you're sharp, fast, and ready to make a difference.