Posted on : 22 jan 2025, location : elias road operations executive job descriptions: - handle phone calls, emails, and enquiries, ensuring timely and accurate communication. - maintain the reception area, ensuring it is presentable and organised. - oversee and manage door access systems, ensuring authorised personnel have appropriate access. - manage the upkeep and functionality of audio-visual equipment, ensuring readiness for events and meetings. - oversee daily administrative tasks, such as filing, record-keeping, and scheduling. - manage purchasing activities, including sourcing vendors, obtaining quotations, and processing purchase orders. - timely entry of inventory data into the asset management system, ensuring records are up-to-date and error free. - ensure good function of office facilities and equipment - oversee the booking, preparation, and maintenance of guest rooms. - support specific tasks, projects or roles assigned by the section lead and/or management. job requirements: - diploma or equivalent qualification in business administrtaion, operations, or a related field. - at least 2 years of experience in operations and administrative management. - strong communication and interpersonal skills to interact effectively with stakeholders. - proficient in microsoft office suite (word, excel, powerpoint) and other relevant software. - detail-oriented and proactive in identifying and addressing operational issues. - fluency in english and mandarin is mandatory, as this role requires dealing with mandarin-speaking stakeholders. - possession of a valid cl...
Posted on : 24 mar 2025, location : elias road procurement executive job descriptions: - liaise with internal stakeholders to understand and fulfil procurement requirements effectively. - provide guidance and support to business units users regarding the organisation's purchasing standard operating procedures (sop) and procurement system. - collaborate with stakeholders to deliver cost-effective and efficient procurement solutions. - source and evaluate quotations and tenders, leveraging the procurement system to streamline vendor selection processes. - oversee vendor-related processes, including delivery performance, warranty claims, and contract renewals. - monitor and expedite orders to ensure timely delivery and continuity of supply. - support initiatives aimed at improving procurement processes and operational efficiency. - undertake specific tasks, projects, or roles as assigned by the section lead and/or management. job requirements: - a diploma or degree in procurement, supply chain management, business administration, or a related field. - a minimum of 2 years' relevant experience in procurement or supply chain management. - proficiency in microsoft office, teams and sharepoint is advantageous. - familiarity with sage 300, norming, and applicable regulatory requirements is preferred. - strong analytical and problem-solving skills, coupled with excellent attention to detail. - fluency in english and mandarin is essential, as the role involves interation with with mandarin-speaking stakeholders. - exceptional negotiation and interpersonal skills to foster ...
Posted on : 10 feb 2025, location : elias road job description - work closely with volunteer leaders and volunteers in administration and volunteers development - assist in volunteers management and 4-1 cohort committee in meetings, volunteer activities and volunteers training - assist in delivering the vdd group okr - assist in general meetings administration and minutes writing - provide volunteers' activities with statistical analysis. - provide general administrative support such as data entry, paperwork, filing and purchasing. - in charge in update the foundation website information on various activities. - assist in broadcasting the important message to volunteers. requirements - fluent in both verbal and written in english and mandarin (need to liaise with chinese-speaking volunteer) - proficient in ms office - candidate must possess at least primary/secondary school/"e;o"e; level in any field. - possess a good personality and strong communication skills. job type full time competency existing tc volunteer or staff qualifications o level number of open position(s) 1...
Posted on : 05 aug 2024, location : elias road job description: - case management - process new applications and conduct assessment with volunteers team. - evaluate and identify areas for follow up (e.g. social support, referral to internal/external resources). - participate in monthly case conference with preparing cases to be discussed and sharing with volunteers. - support case work activities, including conducting home visits and organizing events. - demonstrate knowledge of available community resources and social supports. - engage and work collaboratively with various community agencies (e.g. medical social worker, family service centre, social service office and other agencies). - volunteer management - assign cases to community volunteers and provide them with necessary support and supervision. - maintaining regular communication with volunteers. - ensuring volunteers adhere to organizational policies, procedures and legal requirements. - conduct volunteer training sessions and resources to equip volunteers with necessary skills and knowledge. - documentation and administrative tasks - consolidate and maintain accurate records by filing relevant documents and updating case notes in the profile database promptly. - prepare purchase requisitions or funding requests for aid-related expenses, such as medical consumables, furniture purchase, financial assistance and emergency funds. job requirements: - meticulous and good administrative skills - strong organizational and communication skills, with the ability to interact effectively with clients and volunte...
Posted on : 04 jun 2024, location : elias road objective: he/she is to spearhead our organisation's functions in donor management, fundraising strategies, and community outreach efforts. this pivotal role aims to fortify our existing donor relationships, drive fundraising initiatives, and strengthen our community presence in singapore. key responsibilities: 1.donor management - engage and maintain an accurate donor database, ensuring the completeness of record-keeping and compliance with local regulations. - perform data analysis on existing donor profiles to enhance fundraising efficiency and effectiveness. - formulate and execute strategies to attract, retain, and upgrade our donors. - foster sustainable relationships with existing donors through regular communication and tailored engagement strategies. - conduct thorough research on potential local donors, crafting proposals and presentations. 2.fundraising initiatives - plan and execute fundraising campaigns, events, and activities. - explore and curate innovative fundraising approaches that appeal to the local community. - collaborate with internal teams to create impactful fundraising collateral, including appeals, newsletters, and online content. - provide regular reports on the performance of fundraising initiatives with insights for improvement. - review and enhance the existing fundraising framework for sustainability. 3.community outreach - cultivate and sustain partnerships with corporates, community leaders, and organisations in singapore. - organise and participate in community events, workshops, an...
Posted on : 20 mar 2025, location : elias road senior facility management executive job descriptions: - oversee the maintenance and operations of all facilities to ensure safety, functionality, and compliance with regulations. - conduct regular risk assessments and implement measures to mitigate potential issues. - drive the adoption of sustainable practices, including energy efficiency, waste reduction, and water conservation. - evaluate and recommend systems to digitise and streamline facility operations. - liaise with vendors for the procurement of services and supplies, ensuring alignment with organisational goals. - prepare and manage facility budgets, ensuring fiscal responsibility and alignment with organisational priorities. - develop and implement standard operating procedures to enhance operational efficiency. - undertake specific tasks, projects, or roles as assigned by the section lead and/or management. job requirements: - a diploma or degree in facility management, engineering, environmental science, or a related field. - a minimum of 3 years of experience in facility management, with exposure to sustainability initiatives preferred. - knowledge of green building standards and best practices for sustainable facility management. - ability to read and interpret blueprints and schematics. - knowledge of safety regulations and procedures. - excellent interpersonal and communication skills to collaborate with diverse stakeholders. - ability to work independently and as part of a team. - fluency in english and mandarin is essential, as the role involves i...
Posted on : 10 feb 2025, location : elias road job description: - handle referrals from working partners, including screening documents and determining eligibility for assistance programs. - screen general inquiries from the public to assess eligibility for our services. - provide administrative support, such as printing assistance letters for clients, verify acknowledgement receipt signed by clients and maintaining accurate records. - assist other case workers as needed to ensure smooth operations and timely delivery of services. - coordinate activities related to our charity mission, including organizing events. - perform any other ad-hoc duties assigned by management to support the organisation's goals and objectives job requirements: - meticulous and good administrative skills - strong communication and interpersonal skills, with the ability to interact effectively with clients from diverse backgrounds. - compassionate and empathetic attitude towards clients in need of assistance. - proficient in ms office applications (eg. excel, word, powerpoint, outlook, teams) - proficient in english and chinese (speaking and writing), in order to be able to work with non-english speaking clients. - a team player who is able to work independently in fast-paced working environment. - previous experience in a social service or administrative role is an advantage. job type full time, part time competency good communications skills,administrative support qualifications professional cert/nitec/diploma number of open position(s) 1...
Posted on : 07 feb 2025, location : elias road job description - provide day-to-day support in broad spectrum hr and administrative functions. - handle daily hr duties, covering the entire employee lifecycle from onboarding to off boarding, ensuring a seamless experience for employees. - preparation of letters, forms, email correspondence, etc. - maintain and update employee records with attention to detail and discretion, ensuring data accuracy and compliance with pdpa. - administer training programs, including coordination of course enrolments, tracking of training progress, and maintaining training records. - assist in coordinating organization activities, including team bonding events, staff gatherings, and annual events. - oversee and ensure timely application and renewal of work passes. - updating of work pass holder personal details to mom eg. residential address, passport details etc. - issue and replenish for staff uniform and id card and etc. - assist in the administration of employee benefits including staff and office insurance. - other duties assigned by hod job requirements: - candidate must possess at least diploma/advanced/higher/graduate diploma in business studies/administration/management, human resource management or equivalent. - proficient in microsoft office - minimum 2-3 years related experience. - high integrity when handling confidential information - proficient in both english and mandarin, enabling effective communication with non-english speaking staff and stakeholders. **we are sorry only shortlisted candidate will be notified. job t...
Posted on : 15 feb 2025, location : elias road job summary: encompasses the broad range of tasks related to administration, course management, financial management, personnel management, information management, event coordination, customer service, and document management. job responsibilities: - financial and budget management - process daily expense reimbursements and maintain financial records. - maintain student fee records and handle fee collection through xero system. - course management - assist in scheduling and coordinating courses to ensure smooth operation with instructors. - maintain and update course schedules, handle registration and financial matters related to enrolment and withdrawals. - personnel management - regularly engage with in-class volunteers. - help maintain the in-class volunteer system, manage attendance, and collect feedback. 5. courses and events coordination - assist in planning and organizing promotional activities, courses, gathering and exhibitions. - maintain contact with volunteers, customers and students to promote collaboration. - assist in preparing courses materials, venues, coordinating volunteers, and managing equipment. 6. customer service - address inquiries from students and customers, handle complaints and suggestions. - collect and organize student feedback to help improve courses and service quality. 7. administrative and logistics management - office management: ensure smooth office operations and manage daily administrative tasks. - document and archive management: ensure archiving, and safekeeping of doc...
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